2012 AGM Agenda

CTT London South District

2012 ANNUAL GENERAL MEETING

& DATE FIXING CONFERENCE FOR 2013

Saturday 6th October 2012, at 2.00 p.m.

At St Paul’s Methodist Church Hall, Woodfield Rd., Northfield, Crawley. Ample parking for both cycles and vehicles. Turn off the M23 at Jc 10 on to A2011 (northern by-pass). At first roundabout under Gatwick Road flyover, take the A2004 (signed ‘Town Centre’) and almost immediately turn right into Woodfield Road. The Hall is opposite the petrol station and parade of shops.

2 delegates per club/team/association please.

Rules & Regulations as in the 2012 Handbook

AGENDA

1. To read and adopt the notice convening the meeting

2. To read and adopt the minutes of the 2011 Annual General Meeting

3. To receive and adopt the District Committee’s Report for 2012

4. To receive and adopt the Treasurer’s Report for the financial year ending 31.03.12

5. To elect the District Committee for 2013:

a) Chairman
b) Hon. District Secretary
c) Hon. Assistant Secretary (Open Events)
d) Hon. Assistant Secretary (Club Events)
e) Hon. Assistant Secretary (Courses & Risk Assessment)
f) Hon. Assistant Secretary (Traffic Counts)
g) Hon. Assistant Secretary ( District Handbook)
h) Hon. Treasurer
i) Committee (a maximum of 10)
j) 4 Delegates from the elected Committee to represent District at National Council Meetings, and also Deputy Delegate(s)
k) Appoint 2 Auditors who are not members of the Committee.

6. To confirm the allocation of Open and Association events in the London South District for 2013.
After approval or amendment by the meeting, the list will be final except as provided for in Reg 4.
PLEASE CHECK DETAILS OF ANY EVENT YOUR CLUB IS PROMOTING PRIOR TO THE MEETING.

7. Any other competent business.

Change of Organiser - Brighton Mitre Hill Climbs

Brighton Mitre CC Hill Climbs (one am, one pm) to be held on 13th October 2012

Original organiser is listed as Phil Allen, entries should now be sent to:  

Robin Johnson,
7 Gorselands,
Billingshurst,
W Sussex, 
RH14 9TT

Don Glover

Don Glover, long term timekeeper in our District and supporter of the SCCU, died on Saturday 15th September.

He had been unwell for quite some time, but still made it out to help time the finish of the SCCU 100 on the 5th August.



The funeral is to be held on Wednesday 26th September at 12 noon at
Beckenham Crematorium
Elmers End Road Beckenham, Kent BR3 4TD,
020 8650 0322

Afterwards a room has been booked at:
The Rising Sun,
166 Upper Elmers End Road

Family flowers only please.

Donations to:
St. Christopher’s Hospice,
51/59 Lawrie Park Road
London, SE26 6DZ

London South DC AGM

LONDON SOUTH DISTRICT COUNCIL

Notice is hereby given of the

ANNUAL GENERAL MEETING

& EVENTS DATE FIXING CONFERENCE FOR YEAR 2013

to be held on

Saturday 6th October 2012 at 2:00pm

at St. Paul’s Methodist Church Rooms, Woodfield Road,

Northgate, Crawley, West Sussex

(ample parking for both cycles and vehicles. Directions to venue will be circulated with the Agenda).

Items for the Agenda must be forwarded to the District Secretary by 17th September. If you want to change anything about the way your sport is run, then this is your opportunity. All items submitted will be discussed at the AGM and if accepted by the delegates, these are then forwarded for consideration by all Districts at the National Council Meeting on Sunday 2nd December 2012. Please come along on 6th October to elect your officials and delegates to the National Council, let them have your views and to show support to your District.

There are currently some 70 clubs, trade teams and associations affiliated through the London South District. The quorum for the AGM is one third representation.

There are great pressures on all those who use the public highways, so if you want our sport to continue please ensure you send 2 delegates to the AGM.

(Incidentally, if we don't get the quorum, then those who have made the effort to turn up are inconvenienced by having to wait an extra half hour before the meeting can commence.)