2013 District AGM Notice

LONDON SOUTH DISTRICT COUNCIL

Notice is hereby given of the

ANNUAL GENERAL MEETING

& 

EVENTS DATE FIXING CONFERENCE FOR YEAR 2014

to be held on

Saturday 5th October 2013 at 2.00p.m.

at St. Paul’s Methodist Church Rooms, Woodfield Road,

Northgate, Crawley, West Sussex

(ample parking for both cycles and vehicles. Directions to venue will be circulated with the Agenda).

 Items for the Agenda must be forwarded to the District Secretary by 16th September. If you want to change anything about the way your sport is run, then this is your opportunity. All items submitted will be discussed at the AGM and if accepted by the delegates, these are then forwarded for consideration by all Districts at the National Council Meeting on Sunday 1st December 2013. Please come along on 5th October to elect your officials and delegates to the National Council, let them have your views and to show support to your District.

There are currently some 75 clubs, trade teams and associations affiliated through the London South District. The quorum for the AGM is one third representation.

There are great pressures on all those who use the public highways, so if you want our sport to continue please ensure you send 2 delegates to the AGM.

Richard Blackmore
District Secretary
e-mail :- gensec@lsdc.org.uk

---

2012 AGM Agenda

CTT London South District

2012 ANNUAL GENERAL MEETING

& DATE FIXING CONFERENCE FOR 2013

Saturday 6th October 2012, at 2.00 p.m.

At St Paul’s Methodist Church Hall, Woodfield Rd., Northfield, Crawley. Ample parking for both cycles and vehicles. Turn off the M23 at Jc 10 on to A2011 (northern by-pass). At first roundabout under Gatwick Road flyover, take the A2004 (signed ‘Town Centre’) and almost immediately turn right into Woodfield Road. The Hall is opposite the petrol station and parade of shops.

2 delegates per club/team/association please.

Rules & Regulations as in the 2012 Handbook

AGENDA

1. To read and adopt the notice convening the meeting

2. To read and adopt the minutes of the 2011 Annual General Meeting

3. To receive and adopt the District Committee’s Report for 2012

4. To receive and adopt the Treasurer’s Report for the financial year ending 31.03.12

5. To elect the District Committee for 2013:

a) Chairman
b) Hon. District Secretary
c) Hon. Assistant Secretary (Open Events)
d) Hon. Assistant Secretary (Club Events)
e) Hon. Assistant Secretary (Courses & Risk Assessment)
f) Hon. Assistant Secretary (Traffic Counts)
g) Hon. Assistant Secretary ( District Handbook)
h) Hon. Treasurer
i) Committee (a maximum of 10)
j) 4 Delegates from the elected Committee to represent District at National Council Meetings, and also Deputy Delegate(s)
k) Appoint 2 Auditors who are not members of the Committee.

6. To confirm the allocation of Open and Association events in the London South District for 2013.
After approval or amendment by the meeting, the list will be final except as provided for in Reg 4.
PLEASE CHECK DETAILS OF ANY EVENT YOUR CLUB IS PROMOTING PRIOR TO THE MEETING.

7. Any other competent business.

London South DC AGM

LONDON SOUTH DISTRICT COUNCIL

Notice is hereby given of the

ANNUAL GENERAL MEETING

& EVENTS DATE FIXING CONFERENCE FOR YEAR 2013

to be held on

Saturday 6th October 2012 at 2:00pm

at St. Paul’s Methodist Church Rooms, Woodfield Road,

Northgate, Crawley, West Sussex

(ample parking for both cycles and vehicles. Directions to venue will be circulated with the Agenda).

Items for the Agenda must be forwarded to the District Secretary by 17th September. If you want to change anything about the way your sport is run, then this is your opportunity. All items submitted will be discussed at the AGM and if accepted by the delegates, these are then forwarded for consideration by all Districts at the National Council Meeting on Sunday 2nd December 2012. Please come along on 6th October to elect your officials and delegates to the National Council, let them have your views and to show support to your District.

There are currently some 70 clubs, trade teams and associations affiliated through the London South District. The quorum for the AGM is one third representation.

There are great pressures on all those who use the public highways, so if you want our sport to continue please ensure you send 2 delegates to the AGM.

(Incidentally, if we don't get the quorum, then those who have made the effort to turn up are inconvenienced by having to wait an extra half hour before the meeting can commence.)

District Council AGM Notice

Below is the notice of the annual Distrcit Council Meeting. Sorry it is a little late to put onto the blog. However all Club secretaries would have recieved a copy.

I will still consider any motion changes proposed up until the report and agenda is published. After that I will take AOB for general discussion after the meeting if we have time.
Please can all clubs send at least one representative. You all have up to two votes so please come along and let your voice be heard.

We also have places on the District Committee to be filled. If you have an interest in how the sport is run then this is your chance to get involved. We meet at least five times a year and newcomers will be given a gentle introduction.
If you are unsure then drop me a line

Andy Avis
Chairman

LONDON SOUTH DISTRICT COUNCIL

Notice is hereby given of the
ANNUAL GENERAL MEETING
& DATE FIXING CONFERENCE FOR YEAR 2011
to be held on
Saturday 2nd October 2010 at 2.00p.m.
at St. Paul’s Methodist Church Rooms, Woodfield road,
Northgate, Crawley, West Sussex
(ample parking for both cycles and vehicles. Directions to venue will be circulated with the Agenda).

Items for the Agenda must be forwarded to the District Secretary by 10th September. If you want to change anything about the way your sport is run, then this is your opportunity. All items submitted will be discussed at the AGM and if accepted by the delegates, these are then forwarded for consideration by all Districts at the National Council Meeting on Sunday 5th December 2010. Please come along on 2rd October to elect your officials and delegates to the National Council, let them have your views and to show support to your District.

There are currently some 70 clubs, trade teams and associations affiliated through the London South District. The quorum for the AGM is one third representation.

There are great pressures on all those who use the public highways, so if you want our sport to continue please ensure you send 2 delegates to the AGM.


If you are no longer the club secretary, please pass this correspondence on immediately and notify the District Secretary (as below) the name of your new official.




Richard Blackmore
21st August 2010

District AGM & Date fixing

Annual General Meeting & Date Fixing for 2010

Saturday 3rd October 2009 2:00pm

At St Pauls Methodist Church Hall, Woodfield Road, Northfield, Crawley.

Turn off M23 at Junc 10 onto A2011 (northern bypass). At first RAB under Gatwick Road flyover and take A2004 (signed 'Town Centre') and almost immediatly turn right into Woodfield Road. The Hall is opposite the petrol station and the parade of shops.

2 delgates per club and association please.
Rules and Regulations as per 2009 handbook.

Agenda
1. To read and adopt notice covering meeting.
2. To read and adopt minutes of 2008 meeting
3. To receive and adopt the District Committees Report for 2009
4. To receive and adopt the Treasurers report for year ending 31st March 2009
5. To Elect a District Committee for 2010
a.) District Chairman
b.) Hon District Secretary
c.) Hon Assistant Secretary (Open Events)
d.) Hon Assistant Secretary (Club Events)
e.) Hon Assistant Secretary (courses and Risk Assessment)
f.) Hon Assistant Secretary (Traffic Counts)
g.) Hon Assistant Secretary (District Handbook)
h.) Hon Treasurer
i.) Committee (a maximum of 10)
j.) 4 delegates from the elected committee to represent the District at the National Council Meetings. (and deputy delegates).
k.) Appoint 2 auditors who are not members of the committee.

6. To confirm the allocation of Open and Association events in the London South District for 2010. After approval or ammendment by this meeting, the list will bre final except as provided for in Reg 4.
PLEASE CHECK DETAILS OF ANY EVENT YOUR CLUB IS PROMOTING PRIOR TO THE MEETING.

7. Any other competant business.

2007 District AGM Minutes

Below are the minutes of the 2007 District Council AGM.
Please pass comments and amendments to the chairman.

CTT London South District Council AGM.
Minutes of Meeting

Date: 6th October 2007
Time 14:25 hours

Apologies: Rod Starmer, Paul Scaplehorn, Eric Clarke, Linda Good, Keith Butler.

1 MINUTES Oct 06 AGM.
Amended as below.
Section 8: “Other competent business

a) The Sussex Cyclists’ Association wishes to promote its annual Hill Climb in 2007 as both an Open Event and an Association “Come and Try It” Event on the same day and on the same course

In a letter from Chris Watts (Addiscombe CC) this was refuted, there is no such local reg. Mike Hayler (Club Events Sec) suggested that this was just a policy. The meeting felt that there was no objection to a promoter running a club and open event on the same course and day providing that it was the same promoter.

The matter was deferred to ordinary committee meetings for decisions on an event-by-event basis.”

Clarification was required on the underscored line, in that Chris Watts had submitted a letter to that meeting that pointed out that the proposal was invalid because there was no such local regulation. This was in fact a policy adopted by the District Committee at the behest of the District Council.

Then agreed without dissent


2 MATTERS ARISING not covered elsewhere
None other than above


3 DISTRICT COMMITTEE REPORT –
Andy Avis (chair) read through the district committee report and there was no comments other than the spelling of “Godalming”

4 TREASURERS REPORT
Mick Kilby presented and proposed the treasurers report on behalf of Linda Good. He pointed out that, though events were down in number, levy returns were up. Club events riders numbers were up but levies were difficult to get in and reminded delegates that Club event levies must be returned in good time and highlighted that club numbers vary due to late payments of the dues.

Various other savings have been made by using home computers and less outside printing.

Our income is derived from National and is paid for from levies and dues. This is why the levies need to be paid on time.

There being no objections the accounts were accepted.


5 ELECTION OF DISTRICT COMMITTEE

District Chair: Andy Avis (Kingston Phoenix RC)
prop Brian Dalton seconded Tony Alston carried un.

District Secretary: Richard Blackmore (East Grinstead CC)
prop Mick Kilby sec Chris Watts carried un

Assistant Secretary (Open Events): Anthony (Tony) Alston (34 Nomads)
prop John Double Sec Mike Hayler, carried un

Assistant Secretary (Club Events): Michael (Mike) Hayler (Brighton Mitre)
prop Chris Watts sec Mike Penfold carried un

Assistant Secretary (Courses and Risk Assessment): Charles Robson (Eastbourne Rovers)
prop SB sec TA carried un

Assistant Secretary (Traffic Counts): Steve Dennis (East Grinstead CC)
prop Su Balcombe sec Mike Hayler carried un

Assistant Secretary (District Handbook): Su Balcombe (Brighton Excelsior)
prop Mike Kilby sec Mark Penfold carried un

District Treasurer: Linda Good (Addiscombe CC)
prop Colin McDermott Sec Chris Watts carried un

Committee members (voted on after item 7)

Keith Coffey (Bec CC) prop John Double second Mike Hayler
Keith Wilkinson (East Surrey RC) prop Tony Alston sec Mick Kilby
Stuart Forbes (Horsham Cycling) prop Mike Cross sec Trevor Keenan
Mark Penfold (Crawley Wheelers) prop John Double sec Tony Alston
Bob Stapley (Epsom CC) prop Tony Alston Mark Penfold
John Double (Crawley Wheelers) prop Mark Penfold sec Keith Coffey
Mike Kilby (Lewes Wanders) prop Mike Hayler sec Su Balcombe
Mike Cross (Horsham Cycling) prop John Double sec Steve Dennis
Lisa Colombo (Kingston Phoenix RC) prop Jackie Townsend sec Su Balcombe
Brian Dalton (Norwood Paragon) prop Mike Hayler sec John Double
Voted en bloc no opposition

District delegates for the National Council Meeting:
Andy Avis, Brian Dalton, Linda Good, Tony Alston,
all prop by Mike Hayler sec John Double voted en bloc no objections

Reserves
Keith Wilkinson & Mike Kilby
prop John Double sec Tony Alston

Auditors

Colin McDermott (Festival Road Club)
prop Trevor Keenan sec John Double
Jen Mitchell (Kingston Phoenix Road Club)
prop Lisa Colombo sec John Double


6 OPEN AND ASSOCIATION EVENTS 2007

Tony Alston presented the proposed programme for 2008 as tabled and passed to delegates, subject to any late amendments.

There was a short discussion about the programme and a few final amendments were made. The programme will be sent to National HQ

Prop Mike Kilby Sec Brian Dalton. Carried with no opposition


7 Other Competent Business

Proposals to amend rules and regulations in CTT handbook.

a) By The outgoing District Committee

Regulation 15. Protective Helmets (page 97)
Delete existing wording "under the age of 18 years and/or Juniors".
This will extend the requirement to wear a helmet to include all competitors.

Explanation
This matter has been aired before, and lost, mainly, we believe, due to the, comparative, lack of protective aero style helmets. This is now not the case and the benefits outweigh the disbenefits.

The floor was opened to debate. (some comments missed)
Mike Kilby ‘that not many riders now compete with out a helmet and at two events 100% of riders wore helmets’
Keith Coffey ‘ that there is no legal requirement to wear a helmet so this should be left to riders choice & that it would seem inappropriate for Hill Climbs’
Lisa Colombo “what benefit will helmets give to riders, will it stop riders being hit by cars or having objects thrown a them.”
Mick Burgess ‘who is going to check that helmets meet the standard’
The chairman pointed out that the regulation says that helmets should comply with standards, and that the situation regarding enforcement is the same as any rule in that effectively it will be the timekeeper who be enforcing the rule (by not giving a non conforming rider a time).
There were various comments that this was not a proper regulation and that there was no point to it being there.
The Chairman then read out two pieces of correspondence will from Paul Scaplehorn that outlined his opposition to the helmet proposal.
And from Keith Butler (Surrey League) who said’ that this stems from UCI/BC rules for roadracing. CTT events cover distances much further than BC events such as 12hr and 24hr and that forcing riders to wear helmets especially in hot conditions for any length of time is unreasonable.’

There being no further discussion the proposal was put to the meeting
Prop Brian Dalton sec Su Balcombe
For 4 against 24 against 3 abstaining

The motion fails


b) By the outgoing District Committee.
Regulation 14. Competitor's Machine (page 96-97)
Add new paragraph,
“A red flashing LED light must be shown to the rear by all competitors in all events."
Explanation
Research shows that drivers Apick up@ a flashing LED even during broad daylight and the use of such a light can reduce the chance of accidents.

The floor was opened to debate.
Su Balcombe ‘ that events held in evenings and/or under trees, that she has found that even with a fluorescent number that the rider can blend into the background, but a flashing red light is still visible.’
John Double ‘that flashing lights stand out where there is rain and spray. They are visible even on bright days.’
Keith Coffey ‘that people should be given the choice. He has a Red light that he can affix to his machine if he feels that the visibility is poor.’
Tony Alston ‘that when this was raised at the last National Council meeting only two districts voted in favour’
The chair read further correspondence from Keith Butler of Surrey League’ what happens if the light fails to work during the event? Also are these effective in bright sunlight? If visibility of riders is a problem then perhaps drivers should be made aware with better signage at the roadside or shorter start intervals’
Mark Penfold ‘that rules are there to make the decision for the rider so as to cover all situations’
Ken Phillips of the Morden CRC proposed a change to proposal to add the words “that it is recommended that”. The chair said that this was the same proposal that had been presented in previous years and that the amendment was incompetent as it changed the principle away from compulsion.

Proposed by Brian Dalton on behalf the District Committee seconded by Mark Penfold.
For 4, against 24 abs 1 prop failed





8 ANY OTHER BUSINESS

John Double asked about the increase in the Club Event Levies.

The Chairman explained that the National executive had taken this action as competitors in open events are underwriting the extra numbers of competitors in club events and levy charges should be made the same over some years.



10 DATE OF NEXT MEETING

24th November National Agenda Meeting

AGM 7th October 2006

The District AGM will be held on the 7th October 2006 at 2:00pm at the Langley Green Community Centre, Crawley.

This meeting will be to;
agree the open events calendar for 2007.
Vote in the new District committee.
Vote on any proposals to amend the current rule book.

Your club /association secretary will have the notice.

All event forms should be with Tony Alston by 8th September.

Any proposal to amend/ add/ delete any rules should be with Brian Dalton by 9th September.
If you are unsure of the wording or exactly what you want to say, give me a call or e-mail.
Despite what you might hear or read CTT is a democracy and you have the chance to change things.

There are 72 clubs in London South 2/3rds of these must attend to allow the meeting to go ahead on time. Each club can send along two delegates. (more can turn up if you want but only two from each club can vote or put forward to the district committee).

The district Committee is made up of ordinary members. We have 5 meetings a year. If you think that you want to get involved, or want to find out how things are done, or want to try and improve things. Now is your chance!
Each year there is a desperate shortage of people. Turn up as a delegate for your club and say that you want to be nominated. We need ten ordinary members so there is no pressure to take on huge tasks.

There is plenty of parking and there will also be tea and cakes.

See you there.
:-)