2012 AGM Agenda

CTT London South District

2012 ANNUAL GENERAL MEETING

& DATE FIXING CONFERENCE FOR 2013

Saturday 6th October 2012, at 2.00 p.m.

At St Paul’s Methodist Church Hall, Woodfield Rd., Northfield, Crawley. Ample parking for both cycles and vehicles. Turn off the M23 at Jc 10 on to A2011 (northern by-pass). At first roundabout under Gatwick Road flyover, take the A2004 (signed ‘Town Centre’) and almost immediately turn right into Woodfield Road. The Hall is opposite the petrol station and parade of shops.

2 delegates per club/team/association please.

Rules & Regulations as in the 2012 Handbook

AGENDA

1. To read and adopt the notice convening the meeting

2. To read and adopt the minutes of the 2011 Annual General Meeting

3. To receive and adopt the District Committee’s Report for 2012

4. To receive and adopt the Treasurer’s Report for the financial year ending 31.03.12

5. To elect the District Committee for 2013:

a) Chairman
b) Hon. District Secretary
c) Hon. Assistant Secretary (Open Events)
d) Hon. Assistant Secretary (Club Events)
e) Hon. Assistant Secretary (Courses & Risk Assessment)
f) Hon. Assistant Secretary (Traffic Counts)
g) Hon. Assistant Secretary ( District Handbook)
h) Hon. Treasurer
i) Committee (a maximum of 10)
j) 4 Delegates from the elected Committee to represent District at National Council Meetings, and also Deputy Delegate(s)
k) Appoint 2 Auditors who are not members of the Committee.

6. To confirm the allocation of Open and Association events in the London South District for 2013.
After approval or amendment by the meeting, the list will be final except as provided for in Reg 4.
PLEASE CHECK DETAILS OF ANY EVENT YOUR CLUB IS PROMOTING PRIOR TO THE MEETING.

7. Any other competent business.

Change of Organiser - Brighton Mitre Hill Climbs

Brighton Mitre CC Hill Climbs (one am, one pm) to be held on 13th October 2012

Original organiser is listed as Phil Allen, entries should now be sent to:  

Robin Johnson,
7 Gorselands,
Billingshurst,
W Sussex, 
RH14 9TT

Don Glover

Don Glover, long term timekeeper in our District and supporter of the SCCU, died on Saturday 15th September.

He had been unwell for quite some time, but still made it out to help time the finish of the SCCU 100 on the 5th August.



The funeral is to be held on Wednesday 26th September at 12 noon at
Beckenham Crematorium
Elmers End Road Beckenham, Kent BR3 4TD,
020 8650 0322

Afterwards a room has been booked at:
The Rising Sun,
166 Upper Elmers End Road

Family flowers only please.

Donations to:
St. Christopher’s Hospice,
51/59 Lawrie Park Road
London, SE26 6DZ

London South DC AGM

LONDON SOUTH DISTRICT COUNCIL

Notice is hereby given of the

ANNUAL GENERAL MEETING

& EVENTS DATE FIXING CONFERENCE FOR YEAR 2013

to be held on

Saturday 6th October 2012 at 2:00pm

at St. Paul’s Methodist Church Rooms, Woodfield Road,

Northgate, Crawley, West Sussex

(ample parking for both cycles and vehicles. Directions to venue will be circulated with the Agenda).

Items for the Agenda must be forwarded to the District Secretary by 17th September. If you want to change anything about the way your sport is run, then this is your opportunity. All items submitted will be discussed at the AGM and if accepted by the delegates, these are then forwarded for consideration by all Districts at the National Council Meeting on Sunday 2nd December 2012. Please come along on 6th October to elect your officials and delegates to the National Council, let them have your views and to show support to your District.

There are currently some 70 clubs, trade teams and associations affiliated through the London South District. The quorum for the AGM is one third representation.

There are great pressures on all those who use the public highways, so if you want our sport to continue please ensure you send 2 delegates to the AGM.

(Incidentally, if we don't get the quorum, then those who have made the effort to turn up are inconvenienced by having to wait an extra half hour before the meeting can commence.)

Charles Robson

In case you hadn’t heard the sad news, Charles passed away on Saturday 9th June. Apparently the news wasn’t released to the cycling world until last Friday. I understand that the funeral is to be held on Tuesday 2nd July at All Souls Church, Susans Lane, Eastbourne at about 2p.m. I’ll advise exact details as soon as known.

Richard

Season Openers

The start sheet for the District's season opening events are now available on the CTT website:

4th Feb 2012 - South Downs Bikes - 18km

5th Feb 2012 - South Downs Bikes - 34km

12th Feb 2012 - Kingston Wheelers - Sporting 14m

Full London South 2012 Calendar

Calendar now up here or off the homepage.

I've copied last year's calendar and renumbered the entries, removing the events that have gone and adding any new ones and, of course, changing day and date as appropriate.

I have had the time to check the day, date, distance, course and promoter columns today. What I haven't yet had the time to do is check the number of entrants assigned to each event, or the start time - some events start at the same time each year, others are dependent on other clubs using the course at the same time, so vary from year to year.

As my proofreader died last year, I will appreciate if anyone can point out mistakes/errors but wait till the end of the week. Also my Dad died last week, so I won't have a chance to check the rest of this until Wednesday.


Corrections to the webmaster at the site email address, please or if you know my own email address.

Cheers,
Lisa

Kingston Wheelers Sporting 14m

Entries close Thursday 2nd Feb!

Gil Jessop Memorial Sporting “14” Time Trial  - (19th Edition)

Sunday 12th February 2012 8:30 a.m.

HQ: 1st Ripley Scout Group Hall, Rose Lane, Ripley, Surrey

Entries (£7 payable to Kingston Wheelers CC) should go to organiser

Peter Anderson

28 Wolsey Road, Hampton Hill, Middlesex TW12 1QW

For further details call Peter on 0208 979 6435 or check out

www.kingstonwheelers.com


Promoted for and on behalf of Cycling Time Trials under their Rules and Regulations

Brighton Excelsior CC early season elevens event

Hi Everyone,

Happy New Year

I want to let you know that on the 22nd January 2012 from 10:30am till 12pm in Washington Village Hall, we are having our early season elevens event, which we would like to invite you and your club mates too.

It’s our way of having all our club mates, and friends from other clubs come and join us for a bacon butty and cuppa and catch up with all the gossip and news before the racing season really starts with the Southdowns Bikes event on the 4th and 5th February

There will be a RAFFLE full of things that you just did not even know that you wanted.

Plus the big news is that the 2012 Yellow Handbook will be on sale.

Why don’t you use it as your training ride, refreshment break or your weekend club run breakfast stop, either way you are guaranteed a warm welcome and a hot drink.

Please can you pass on this invite to your club mates and I look forward to seeing you then.

Take care.

Su B

Brighton Excelsior CC

PS: it’s also the time of year when I do my best to update the course records sheet, so if you either broke a course record/promoted an event where a record was broken/have a club mate that has broken a record/was riding in an event where the course record was broken.

PLEASE let me know.

Thanks Su B

London South Clubs paid up for 2012

If you belong to a club that is usually affiliated to London South and it's not on this list, it's time to nag your club Treasurer/Secretary and remind them that the club affiliation is overdue and will cost an extra, late payment fee after 31st December...

As of 1st December 2011 the following clubs are affiliated to London South DC for 2012:

29th Wheelers CC
34 Nomads CC
Addiscombe CC
Bayeux Cycling Team
Bodyworks XTC Tri Store
Brighton Excelsior CC
Brighton Mitre CC
Clarencourt CC
Crawley Tri Club
Crawley Wheelers
East Grinstead CC
East Surrey RC
East Sussex CA
Eastbourne Rovers CC
Epsom CC
Festival RC
GB Cycles.co.uk
GS Stella
Kingfisher Triathletes
Kingston Phoenix RC
Kingston Wheelers CC
Lewes Wanderers CC
Mid Sussex Triathlon Club
Morden CRC
Norwood Paragon CC
Redmon CC
South Downs Bikes
South Eastern RC
South Western RC - Evans
Southern Counties CU
Steyning Athletic Club
Sussex Cyclists Association
Sussex Nomads CC
Tuff Fitty Tri Club
VC Etoile
VC Godalming and Haslemere
Worthing Excelsior CC
Central Sussex CC
Horsham Amphibians Triathlon
London Fire Brigade CC
Purley CRT
Surrey Ravens CC
VTTA Surrey/Sussex Group

National AGM voting - more detail

68 delegates voting at the meeting, so 46 was the required number to get a 2/3rds majority for a rule change. Updates in green.

6. Clubs will be deemed to have resigned from CTT if their annual subscription remains unpaid at 15th November (currently 31st December). Lost - 20 for / 48 against

7. Change definition of an Interclub to allow more than 4 clubs to participate. Carried - 48 for / 20 against

8. Allow riders to ride for an Armed Forces Team parallel to their first claim club. withdrawn after some discussion

9. Rewrite rules on double entry of events to prevent request of early/late rides to allow it. Lost - 37 for / 31 against (not 2/3rds in favour)

10."A competitor must not enter an event more than once with the aim of undertaking multiple rides within the said event." Carried (amended to include type A events only) - 47 for / 21 against

11. "Every competitor must start with a rear light fitted to the machine in a position visible to following road users and active whilst the machine is in use." Lost -  The London South amendment adding 'and must not be switched off during the event' was accepted by the Proposer but revised motion - Lost 36 / 32 (not 2/3rds in favour).

12. Change helmet regulation to encompass all riders in all events - not just Juniors/Youths. Lost - 27 for / 41 against

13. "A club is free to choose its prize list but a condition of one ride–one prize, is not permitted." Lost - 13 for / 55 against

14. Change regulations on Tandems to allow them to be spread among a field. Carried - 57 for / 11 against

15. Completely re-write the rules on Course Measurement. Carried - 20 for / 48 against

16. Change to National Championship conditions - primarily in respect of maximum number of competitors in the Hill Climb. Carried - 68 for / 0 against

17. I think implements a maximum gear restriction on Juniors in GHS Championships. Lost - 28 for / 40 against

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National AGM voting briefly.

The National AGM broke for lunch and someone posted the brief details of the voting - will update as I learn more.

6. Clubs will be deemed to have resigned from CTT if their annual subscription remains unpaid at 15th November (currently 31st December). Lost

7. Change definition of an Interclub to allow more than 4 clubs to participate. Carried

8. Allow riders to ride for an Armed Forces Team parallel to their first claim club. withdrawn

9. Rewrite rules on double entry of events to prevent request of early/late rides to allow it. Lost

10."A competitor must not enter an event more than once with the aim of undertaking multiple rides within the said event." Carried (amended to include type A events only)

11. "Every competitor must start with a rear light fitted to the machine in a position visible to following road users and active whilst the machine is in use." Lost

12. Change helmet regulation to encompass all riders in all events - not just Juniors/Youths. Lost

13. "A club is free to choose its prize list but a condition of one ride–one prize, is not permitted." Lost

14. Change regulations on Tandems to allow them to be spread among a field. Carried

15. Completely re-write the rules on Course Measurement. Carried

16. Change to National Championship conditions - primarily in respect of maximum number of competitors in the Hill Climb. Carried

17. I think implements a maximum gear restriction on Juniors in GHS Championships. Lost

Lisa

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District General Meeting

LONDON SOUTH DISTRICT

www.lsdc.org.uk

Notice is hereby given of the

DISTRICT GENERAL MEETING

To be held on

Saturday 26th November 2011 at 2:00p.m.

At St. Paul’s Methodist Church Hall, Woodfield Road, Northgate, Crawley.

N.B. This is the same venue as for the District Annual General Meeting.

This meeting is for club delegates to instruct the District representatives on how we want them to vote on the motions on the National Agenda which is available here.

In short the motions for consideration are (full wording in the agenda - read the whole thing through and challenge my interpretations!!!):

6. Clubs will be deemed to have resigned from CTT if their annual subscription remains unpaid at 15th November (currently 31st December).

7. Change definition of an Interclub to allow more than 4 clubs to participate.

8. Allow riders to ride for an Armed Forces Team parallel to their first claim club - someone mentioned that the rules currently allow this.

9. Rewrite rules on double entry of events to prevent request of early/late rides to allow it - again, technically I believe the rules already cover this.

10."A competitor must not enter an event more than once with the aim of undertaking multiple rides within the said event." - presumably this is to prevent (or will apply to) riders entering the same event twice, for example once on a TT bike and again on a road bike - as seems to happen in several undersubscribed events in this district.

11. "Every competitor must start with a rear light fitted to the machine in a position visible to following road users and active whilst the machine is in use."

12. Change helmet regulation to encompass all riders in all events - not just Juniors/Youths.

13. "A club is free to choose its prize list but a condition of one ride–one prize, is not permitted."

14. Change regulations on Tandems to allow them to be spread among a field - not sure if this is already allowed, because it has happened.

15. Completely re-write the rules on Course Measurement.

16. Change to National Championship conditions - primarily in respect of maximum number of competitors in the Hill Climb.

17. I think implements a maximum gear restriction on Juniors in GHS Championships.

Lisa

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CTT Affiliation Due

As of 1st of October 2011 the club affiliations to CTT were due, as there have been mixups in recent years where clubs have claimed not to have received the notification that the affiliation is due, here is a gentle reminder.

Cost is £30 for non-sponsored clubs, plus an additional £50 for those that are sponsored.

Contact your District Treasurer to pay - in this case Mike Cross (see handbook or Yellow Book for contact details).

Renewal forms available here: as PDF or Word Document - the Word Document being the most up-to-date form, and one that can be filled in on the computer.

Any clubs not having renewed by 31st December 2011 will be deemed to have resigned from CTT and a further £20 rejoining fee will then be payable in addition to the above fees.

Make sure that your club has renewed in good time, and that you are listed in the 2012 Handbook as being an affiliated club.

2012 District Committee

Your newly elected committee:-

Chairman:            Keith Wilkinson   (East Surrey RC)
District Secretary:  Richard Blackmore (East Grinstead CC)
Assistant Secretaries:
Open Events:         Martin Aldridge   (East Surrey RC)
Club Events:         Mike Hayler       (Brighton Mitre CC)
Courses & RA:        Ken Phillips      (Morden CRC)
Traffic Counts:      Steve Dennis      (East Grinstead CC)
District Handbook:   Su Balcombe       (Brighton Excelsior CC)
Treasurer:           Mike Cross        (Horsham Cycling)

Committee Members:
                     Mick Kilby        (Lewes Wanderers CC)
                     Paul Tunnell      (Addiscombe CC)
                     Tony Alston       (34 Nomads CC)
                     Andy Avis         (Kingston Phoenix RC)
                     Lisa Colombo      (Kingston Phoenix RC)

Auditors:            Ann Human and Bob Harber

With thanks to:
Andy Avis for his services in the post of Chairman
Tony Alston for his services in the post of Open Events Secretary
Charles Robson for his services in the post of Courses & RA Secretary
and Mark Penfold who has just resigned from the committee
also to Jen Mitchell and Colin McDermott for their term as Auditors.

Robert Jeffries - RIP

Robert Jeffries, formerly of Brixton Cycles CC and more recently Bournemouth Jubilee Wheelers, was killed when hit by a car whilst out training with a friend last night.

http://www.timetriallingforum.co.uk/index.php?showtopic=58084


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Arthur Rayner

Arthur Rayner passed away peacefully on Thursday 24th March 2011






Sorry I don't have a better picture - you need to stand back from your screen!


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District Clubs - 2011 affiliations

London South District Clubs re-affiliated as at 31 March 2011:
29th Wheelers CC
34 Nomads CC
AD Cycles RT
Addiscombe CC
Amphibians 2 Triathlon Club
Anerley BC
Bec CC
Bodyworks XTC Tri Store
Brighton Excelsior CC
Brighton Mitre CC
Brighton Phoenix Triathlon Club
Central Sussex CC
Clarencourt CC
Crawley Wheelers
Dulwich Paragon CC
East Grinstead CC
East Grinstead Tri Club
East Surrey RC
East Sussex CA
Eastbourne Rovers CC
Epsom CC
Festival RC
GB Cycles.co.uk
GS Stella
Horsham Cycling
In Gear Quickvit Trainsharp RT
Kingfisher Triathletes
Kingston Phoenix RC
Kingston Wheelers CC
Lewes Wanderers CC
London Fire Brigade CC
London Phoenix CC
Mid Sussex Triathlon Club
Morden CRC
Norwood Paragon CC
Old Portlians CC
One Life-Fuga RT
PBscience.com
Pearson Cycling Club (previously Pearson Cycles)
Progressive Cycle Coaching Development Squad
Purley CRT
Redhill CC
Redmon CC
South Downs Bikes
South Eastern RC
South Western RC - Evans
Southern Counties CU
Steyning Athletic Club
Surrey Cycle Racing League
Surrey Ravens CC
Surrey Road CC
Sussex Cyclists Association
Sussex Nomads CC
Team De Ver
Team Edwardes - Elite Cycling
Team Specialized
Thornton RC
Tooting BC
Trisportnews Racing
Tuff Fitty Tri Club
VC Etoile
VC Godalming and Haslemere
VTTA Surrey/Sussex Group
Worthing Excelsior CC


CS Grupetto - affiliated to London West in 2011
Ful-on Tri Club - affiliated to London West in 2011

Clubs still to re-affiliate as of the 31st March 2011:
21st Century Airports CT
Clapham Chasers
Cycles Dauphin
Evans Cycles RT
Fit-For
FreedomTri Crowborough
Phoenix Triathlon Club
Team Corridori
Team Frezza-Pasta-Montegrappa
Team Lifestyle
Team Raw Energy
Trinity Triathlon


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National AGM report

CTT NATIONAL COUNCIL MEETING – 5th December 2010

This was my first experience of a CTT AGM and with the heavy snow during the week there was some doubt whether it was going to be possible to get to Leicester. Fortunately there was a thaw on Saturday so the journey was not a problem and only the 3 delegates from South East DC (snowy Kent) failed to attend.

The first news of the weekend was that National Secretary, Phil Heaton, is retiring and will be replaced by Andy Cosgrove from Teesside DC. The Annual Report and Accounts were accepted with very little discussion.

The main part of the day was taken up with discussion on the 19 motions submitted. Of these 5 were from the National Committee and 8 from London West, with their delegate Chris Hart on his feet for much of the day proposing most of them. Without London West I thought that it would have been a short meeting but I am assured that however many motions there are the discussion of them always expands to fill the day.

The longest discussion this year was on the merits of rear lights in events and whether they should be made compulsory. When London South first proposed this several years ago there was little support but we subsequently gained agreement for a recommendation to use a rear light to be put on start sheets and this year there were motions from the National Committee, South West and East districts to make the use of a rear light compulsory in events. The third of these actually had a majority in favour from those voting, but not enough for the two-thirds majority required for a rule change. A better worded motion next year might well get accepted.

The result of the voting on all the motions is shown below. The actual votes on items 15 and 24 were not announced to the meeting but both were lost heavily. The main decisions taken were :-

1. Up to 150 entries can be accepted in open events subject to the approval of the District Committee.

2. The ‘reserve rider scheme’ can be used to accept up to an additional 15 riders instead of 10.

3. In 12 and 24 hour events a circuit of at least 20 miles may be used any number of times.

4. The symbol TAN in the Handbook will mean that a tandem event is run in conjunction with the solo event.

My impression of the meeting was that the same 3 or 4 people spoke on most of the motions and have probably been doing so for many years past. There is also the problem of delegates being mandated on how to vote by their Districts, as a couple of times people spoke in favour of motions only to say that they were mandated to vote against. It could well be that on several of the motions all the discussion on the merits or otherwise of the proposed change was a waste of time because the delegates had already been instructed how to vote. Perhaps an indication of how the delegates have been mandated to vote should be given in advance to see how many free votes are available to be influenced by the points put forward at the meeting.

Overall it was an enjoyable experience, but despite spending a weekend in Leicester I have seen nothing of the City, only the half mile of industrial estate between the M1 and the Marriott Hotel. I understand that the previous venue in Derby was in the City centre which would have been more interesting.


Keith Wilkinson.

Item No     Description                                                                           For  Against Result
Item 6:     Increases to club subscription fees                                                          28 37 Lost
Item 7:     Date renewal must be paid by                                                                 28 36 Lost
Item 8 (a): Powers of National Committee                                                                 47 16 Carried
Item 8 (b): National Council Meetings (Tidying of resolutions)                                           50 19 Carried
Item 9 (a): To allow use of recumbents                                                                   18 47 Lost
Item 9 (b): Confining recumbents to Club Events                                                                Not taken
Item 9 (c): Placing of numbers for recumbents                                                                  Not taken
Item 10:    Competitor’s machine - rear light                                                            29 37 Lost
Item 11:    Competitor’s machine - rear light                                                                  Withdrawn
Item 12:    Competitor’s machine - rear light                                                            26 20 Lost
Item 13:    Limitation of entries - allow fields of 150                                                  53 13 Carried
Item 14:    Limitation of entries - Increase reserves from 10 to 15                                      60 6 Carried
Item 15:    Duties of Event Secretaries - Outlaw "one rider, one prize"                                   ?  ? Lost
Item 16:    Duties of Event Secretaries - clarify that no rider shall start before his alloted time      55 11 Carried
Wording amended to move last sentence to be the first.
Item 17:    Team Time Trials - remove requirement for similar clothing, recommend instead                45 19 Carried
Item 18:    Team Time Trials - remove requirement for similar clothing                                         Not taken
Item 19:    The Course - allow 20+mile circuits to be used over and over in 12 & 24 hour events          58  8 Carried
Item 20:    Timekeepers - include Principle Timekeeper in rules                                          60  6 Carried
Item 21:    Championship conditions - extend entry criteria                                              59  7 Carried
Item 22:    Event dates - notes on who can enter which events                                             4 62 Lost
Item 23:    Event dates - use symbol TAN for Tandem events run with a solo event, cease seperate listing 38 28 Carried
Item 24:    Postage costs for Handbooks                                                                   ?  ? Lost

Annual Report here - with full details of motions
Also link to CTT Rules and Regulations for original wordings of rules.

.

Next Meetings

The Next District Committe Meeting is 12th October.
This meeting is closed to members of the Appointed District Committee.
If there are any items that anyone wishes to be raised, they should contact the Chairman or the Secretary.

The Next District Council Meeting (attended by representatives of the clubs) is on 27th November. Please ensure that your club is represented.



(Date of Next District Council meeting corrected from 28th AA)